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Case Study

Arlington ISD Chooses eProcurement Excellence

Step into the world of Arlington ISD and hear the unfiltered narrative of Lisa Philips, the Purchasing Director, as she recounts their procurement transformation journey. In her candid testimonial, Lisa sheds light on the intricacies of the challenges they encountered before EqualLevel’s intervention. With transparency, she unveils the complexities of vendor management and purchasing streamlining that plagued their growth. However, the partnership with EqualLevel proved to be a game-changer. Our team of experts stepped in with tailored solutions that not only addressed their pain points but also elevated their procurement efficiency to unprecedented heights.

Lisa’s account is a genuine portrayal of how EqualLevel’s expertise can reshape an organization’s approach to procurement. Her testimony underscores the strategic value of our solutions, highlighting the collaborative journey from obstacles to triumphs. Through this firsthand experience, we invite you to witness the tangible impact that can be achieved when innovative technology and a dedicated team converge. Join us in exploring how EqualLevel empowers businesses to transcend challenges and embrace procurement excellence.

Case Study

District Saves Time, Money with eProcurement

Arlington Independent School District (ISD) has completed implementation of its new eProcurement software. Arlington ISD worked with developer EqualLevel to implement the software with the goal of streamlining the district’s purchasing processes. 

About Arlington ISD

Arlington ISD is the 11th-largest school district in Texas. It is located in Arlington, Texas, 13 miles east of Fort Worth and 20 miles west of downtown Dallas. The district serves 60,000 students spread among 76 campuses including 13 high schools, 10 junior high schools, and 53 elementary schools. They are the largest employer in Arlington, with a staff of approximately 8,500 and an annual budget of over $550 million.

In February 2022, Arlington ISD contracted with EqualLevel to integrate its eProcurement software with the district’s financial system, Frontline TEAMS. Working with district Director of Purchasing Lisa Phillips, set-up was completed in May 2022 and implementation was completed in August 2022. The district has already started seeing benefits, including capturing immediate savings that are being redirected back into the classroom.

One Marketplace for All Approved Contracts

Arlington ISD’s new marketplace brings together the catalogs of 28 district-approved vendors into a single, user-friendly interface. The new system provides a consumer shopping-like experience for teachers and staff. They will now utilize a single search box to comparison shop across district-approved contracts from both local and national vendors and add items to their cart, where they can then be transferred to administrators to approve and execute the purchase.  Administrators no longer have to look up items for end-users, returning valuable time to their busy days.

Savings

Savings with the new eProcurement marketplace are projected to be significant for Arlington ISD. The system will put an end to non-compliant purchases and maverick spend by limiting purchases to only district-approved vendors. That alone will help them save by ensuring that every purchase is benefiting from contracted prices. However, the software also includes an AI-powered savings advisor, ELSA (EqualLevel Savings Advisor), that automatically identifies, in real-time, the lowest price for items, or best available substitute, from approved suppliers. Arlington ISD’s Executive Leadership is particularly excited about ELSA’s ability to uncover potential savings for the district.

Accounting

On the accounting side, seamless integration into the Arlington ISD’s financial system means requisitions and purchase orders will be automatically captured, eliminating the need for manual entry and thus freeing up district staff for more high-value tasks. The district is already processing hundreds of POs per month through their marketplace and plans to expand to service categories later this year. Leadership expects this number to grow as end-user adoption continues to increase.

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